Web Calendaring System Documentation

The reservation calendar

The main component of the calendaring system is, of course, the calendars themselves.
There are two different types of calendars. We will start with the reservation calendar. Below you will see an example of a reservation calendar:


Example reservation calendar

There are several components of each bi-weekly reservation calendar.Here is a run down of what each of them are:

  1. This is where the machine/resource name is displayed. Underneath, the link that says "Mailing list" is a link to the "cancelled reservations mailing list". If you want to be notified about any cancellations on this machine/resource, click this link and follow the instructions to sign up to the list.
  2. These times denote (in 24 hour format or "military time" as it's commonly known) the way that the machine/resource's day is split up. These "slots" are chunks of time in which a user is allowed to reserve the machine/resource.
  3. Days and time slots that are greyed out are in the past and are not valid to be reserved.
  4. Here we see an example of time slots which are taken. Both of the time slots for Thursday are reserved by user "service". The icon can be used to find out what group a user belongs to by looking for it in the "Group legend" located at the top of the calendar page.
  5. There are no reservations here, so you would be able to reserve either or both of these days (as well as any other time slot that says "Available!" on it.) Your group, however has limits as to how many reservations it, as a group, can make on each machine.
  6. This is the second week in the series. For instance, if you just come to the web page without jumping to another date, this would denote next week.
  7. This is an example of a "standing reservation". A standing reservation is different from a normal reservation. A standing reservation does not need to be made by the group. A standing reservation is given to a group by the scheduling administrator so that they receive preference for that machine/resource on that given day/slot. A group may, however, give up this "standing reservation" for whatever reason.
  8. After you have made selections as to what slots you would like to reserve, click this button to proceed.

The navigational calendar

In order to jump to times/dates other than this and next week, there is a navigational calendar located in the top right hand corner of the calendar page. Here is what it looks like:

Navigational calendar

There are two different ways of getting to different calendar locations:

  1. Click on the arrow icon ()to the left of the week you want to jump to. For instance, if you wanted to go to March 21st, you would click on the arrow icon that was directly to the left of the 18th of March.
  2. You can also select what month and year you want to view. Simply select the month from the drop-down box and enter what year and click on the "Jump to month" button, and you will be taken to a calendar similar to the one you are viewing but starting at the first of the month that you selected. From there, you can use the aforementioned method of jumping to weeks to go to a specific week.

Common problems

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